Job Summary
The HR Assistant Manager is involved in all aspects of the Human Resource processes. The Trainee coordinates the processing of payroll for the Bargaining Unit employees. He/She is involved in the recruitment process from placing position openings in all possible avenues to planning the on boarding orientation. The Trainee is involved in Union activities which includes but not limited to investigating grievances and getting involved with union contract negotiations. The trainee plans and coordinates benefit open enrollment for Management and Administrative Staff.
Essential Functions
- Process bi-weekly bargaining unit employee payroll using ADP and uAttend programs.
- Review payroll reports to reconcile Vacation/Sick/PTO balances.
- On a monthly basis, generate reports for the Health & Welfare and Pension Fund contributions.
- Assist with the recruitment process by placing position openings in all avenues.
- Process New Hires and prepare for the on boarding orientation which includes but not limited to background checks, setting up appointment for physicals, and scheduling road evaluations.
- Conduct outprocessing of employees who have resigned, retired, or terminated.
- Plan and coordinate annual benefit open enrollment for Management and Administrative staff.
- Attend monthly meetings – Insurance Review, Safety & Health Committee, and Staff Meeting.
- Conduct random drug and alcohol testing.
- As needed, process documents for Family Medical Leave Act (FMLA), Workman’s Compensation (WC), and Temporary Disability Insurance (TDI).
- Schedule annual road evaluations as required for the Driver Qualification File (DQF).
- Conduct annual review of Driver History Record.
- Develop and maintain Human Resources and Safety & Health policies, programs, and practices.
- As needed, generate reports requested by Operations and Management.
- Conduct annual limited query per National Drug and Alcohol Clearinghouse.
- Perform other related duties as assigned.
Knowledge/Skills/Abilities
- Extensive knowledge of Federal Employment Laws and Regulations – Fair Labor Standards Act (FLSA), Occupational Safety & Health Act (OSHA), Federal Motor Carrier Safety Regulations (FMCSR).
- Extensive knowledge of State Laws and Regulations – Wage & Hour Laws, Prepaid Health Care Act, Disability Compensations Laws – Temporary Disability Insurance and Workman’s Compensation.
- Knowledge of Discrimination, Disability, and Privacy Laws.
- Excellent communication skills both written and verbal.
- Excellent interpersonal and customer service skills.
- Detail oriented and results oriented.
- Able to multi-task in a fast paced environment.
- Proficient with Microsoft Office Suite or related software.
Education and Experience
- Bachelor’s Degree in Business Administration/Human Resources or related field.
- At least two to three years related experience required.
- SHRM Membership a plus.
